|
AIRFARE
A specially negotiated, round-trip non-refundable APEX Economy Class airfare for both the main and prelude programs will be offered. Academic Arrangements Abroad will be pleased to assist with air travel arrangements. Passengers making their own flight arrangements may request individual transfers at a supplemental cost. Frequent
flyer mileage is not accepted in conjunction with this program.
PAYMENT
SCHEDULE A
deposit of $1,500 per person, payable to Academic Arrangements
Abroad, of which $350 is non-refundable for administrative
fees, is required with the reservation application. Final
payment, by check only, must be received 120 days prior to
departure.
HEALTH
All participants must
be in good health. This program involves walking over uneven
surfaces and climbing stairs at monuments and other locations
not handicap accessible. Any condition that may require
special medical attention or other accommodation must be
reported at the time of your reservation.
PLEASE NOTE: There is no elevator aboard M.V. Heidelberg.
INSURANCE
TRIP CANCELLATION / EMERGENCY MEDICAL EVACUATION / BAGGAGE / ACCIDENT AND SICKNESS INSURANCE PROTECTION IS STRONGLY RECOMMENDED. CANCELLATION PENALTIES ARE STRICTLY ENFORCED. Academic Arrangements Abroad will
send an insurance application upon receipt of deposit, although
you may select an alternative insurer of your choice.
CHANGES
IN ITINERARY AND COSTS The
itinerary is subject to change at the discretion of The
Royal Oak Foundation and Academic Arrangements Abroad. All
prices quoted are based on prevailing airfares, fuel prices, and currency
exchange rates in effect as of April 2008 and subject to
change without notice. Deviations from the scheduled itinerary
are at the expense of the individual.
RESPONSIBILITY
CLAUSE The
participation of The Royal Oak Foundation (ROF), is limited
to educational sponsorship of the program described in this
brochure (The Program). Academic Arrangements Abroad (AAA)
acts only as an agent for the participant with respect to
transportation, accommodations and all other services, relating
to The Program. AAA, ROF and/or their agents assume no responsibility
or liability for any act, error or omission, or for any
injury, loss, accident, delay or irregularity which may
be occasioned by reason of any defect in any aircraft, ship,
train, bus or other carrier, or through neglect or default
of any subcontractor or other third party, which may be
used wholly or in part in the performance of their duty
to the participants of The Program. The passage ticket issued
by the carrier is the sole contract between the participant
and the carrier. Nor will AAA or ROF and/or their agents
be responsible for loss, injury, damages or expenses to
persons or property, due to illness, weather, strikes, local
laws, hostilities, wars, terrorist acts, acts of nature,
or other such causes in connection with The Program or anything
beyond their reasonable control. AAA is not responsible
for transportation or other program delays and changes,
nor additional expenses or loss of time that may be incurred.
In the event it becomes necessary or advisable for the comfort
or well-being of the participants, or for any reason whatsoever,
to alter the itinerary at any time, without notice to the
participants, such alterations will be made without penalty
to AAA or ROF. Additional expenses, if any, shall be borne
by the participants. Baggage and personal effects are the
sole responsibility of the participant at all times. AAA
and ROF reserve the right to accept or decline any person
as a participant at any time, or to require any participant
to withdraw from The Program at their own expense when such
an action is determined by AAA or ROF to be in the best
interest of the participant's health and safety, or the
general welfare of the other participants.
CANCELLATION
POLICY AAA
must strictly adhere to its cancellation policy to offset
costs incurred prior to the commencement of The Program,
which may include, but are not limited to: advance payments
to land operators; ship charters; communication expenses;
development and promotional expenses; and the loss of time that
might have permitted resale of reserved space. All cancellations
must be made in writing to the offices of AAA and are subject
to a $350 non-refundable administrative fee. All refunds
are limited to amounts actually received by AAA and are
the sole responsibility of AAA; ROF shall have no liability
for refunds. At the time AAA receives written notification
of cancellation, the following cancellation charges will
apply: cancellations received between 120 and 91 days prior
to departure, 20 percent of the program cost per person; those received between
90 and 61 days before departure, 50 percent of the program cost per person; no refunds
will be given for cancellations received within 60 days
of departure. No refunds are given for cancellation on or
after the day of departure, or for unused portions of the
tour, for any reason. Air cancellation charges, if any,
will be assessed in accordance with airline regulations.
All group fare tickets must be issued no less than 30 days
prior to departure. NOTE: Neither AAA nor ROF shall be liable
for any airline cancellation penalties incurred by the purchase
of a non-refundable ticket. In the case of a cancellation
due to shortage of participants, AAA will attempt to notify
all participants at least 45 days prior to departure. However,
AAA reserves the right to cancel The Program prior to departure
for any reason and, in such case, reimbursement of all refundable
costs of the trip by AAA shall constitute full settlement
with the participant. In the unlikely event that a dispute
arises between a participant and AAA or ROF, the following
conditions will apply: a) the dispute will be settled by
binding arbitration administered by the American Arbitration
Association in New York, NY; b) the dispute will be governed
by New York Law; c) the maximum amount of recovery to which
a participant shall be entitled under any and all circumstances
will be the sum of all monies actually received from the
participant by AAA. The participant agrees that this is
a fair and reasonable limitation on the damages, of any
sort whatsoever, that a participant may suffer. Upon payment
of the deposit to AAA, the participant agrees to be bound
by the above terms and conditions.
Copyright (c) 2008 Arrangements
Abroad, Inc.
CST 2059789-40
|
